Announcement Email Template — Terms Change, Plain Notice
A straightforward terms-of-service change notice with what's changing, what's not, and an effective date. Designed for compliance communications.
Preview unavailable — view the prompt below.
The prompt
Two ways to build this email in plain language. The fastest is Temway's in-editor assistant — open the chat drawer in the email editor and paste the recipe below. Or connect Claude or ChatGPT via Temway's MCP and paste it there; the agent builds the email step by step. Either way, adapt the copy and colors to your brand.
- An email is a top-to-bottom stack of blocks — the recipe follows that order.
- A
[layout]step becomes a single image (great for heroes); everything else stays live text and links. - Theme the footer to match — the recipe's last step does exactly that.
Want this exact email? Click Use this template below to clone
it into your workspace, then ask the in-editor assistant to rebrand it. Over MCP, tell
your agent to clone the Temway share zo8GxgiIoNi3U5ihfdPnt and rebrand. For the
full model, point an MCP agent at get_concept — email-structure,
layouts-vs-emails, design-recipes.
A plain, serious terms-of-service notice that never shouts. An ink-on-white layout hero states the change and the effective date over a hairline rule; below it, native blocks spell out what changed, what didn’t, and how to leave — closing with the required opt-out and an archive link.
Snapshot
- Goal: notify users of a terms-of-service change with a clear effective date and a no-cost exit.
- Audience & tone: every account holder. Quiet, legal, factual — ink on white, no accent color, no marketing language.
- Palette: page
#ecedee· container#ffffff· text#111827/#6c7079(muted) · accent#111827 - Font:
Georgia, Times New Roman, serif - Artwork: none — fully native blocks.
Build recipe
Each step is one block in the flat stack, top to bottom.
[native]= a real email block.[layout]= a free-form layout embedded as a single image.
- [native] Logo — logo. Brand mark, left-aligned.
- [native] Kicker — text. “Effective 1 September”, fontSize: 14, color
#111827, left, uppercase. - [native] Headline — text. “We are updating our terms of service”, fontSize: 28, color
#111827, left. - [native] Body copy 1 — text. “The changes clarify how long we keep sending logs and add a data-processing addendum for EU workspaces.”, fontSize: 16, color
#111827, left. - [native] Story title — text. “What changed”, fontSize: 20, color
#111827, left. - [native] Body copy 2 — text. “We now keep sending logs for 13 months instead of 6, to support longer deliverability investigations.”, fontSize: 16, color
#111827, left. - [native] Body copy 3 — text. “Nothing about pricing, data ownership or your right to export has changed.”, fontSize: 16, color
#111827, left. - [native] Primary CTA — button. Label “Read the full terms”, fill
#111827, color#ffffff, shapeStyle: ‘0_1’, left. - [native] Body copy 4 — text. “If you do not accept the new terms, you can close your account before 1 September at no cost.”, fontSize: 16, color
#6c7079, left. - [native] Footer rule — divider. short (96px) rule, 1px, color
#e9e9e9. - [native] Footer social — social. Icon row, social.color
#111827, style circle-outline, center. - [native] Footer address — address. Postal address + unsubscribe, address.color
#6c7079, address.fontFamilyGeorgia, Times New Roman, serif, center.
Make it yours
- Swap the title, effective-date label, and summary in the hero for your real change — keep the hairline rule and the tracked uppercase label, they carry the “legal notice” tone.
- Replace the “what changed” / “what didn’t” bodies and the exit-notice link with your actual clauses and account-closure path.
- Keep Georgia and the ink-only palette, or switch to your house serif — but resist adding an accent color, it reads as marketing in a compliance send.
About announcements email templates
An announcement earns its own send when it's time-sensitive or significant enough to need full attention on its own subject line — a launch, a leadership change, a funding round, or a policy update, rather than one more line in the next newsletter issue.
See all announcements templates →What kind of news deserves a standalone announcement email instead of a newsletter mention?
Anything time-sensitive or significant enough to need its own subject line and full attention — a launch, a leadership change, a funding round, or a policy update that changes how customers use your product.
How long should a product-update announcement be?
Long enough to explain what shipped and why it matters, short enough to read in under a minute — the templates below separate a short "what's new" summary from optional deeper detail below it.
How do I announce a leadership change without it feeling like a press release?
The new-CEO and leadership templates below lead with a short, human bio and a direct quote rather than a formal title-and-tenure rundown.
Should an announcement email include a call to action?
Not always — a policy update or leadership announcement can stand on its own, while a product-launch announcement should point to one clear next step, like trying the feature or booking a demo.