Appointment Confirmation Email Template
A calendar-forward appointment confirmation with a large indigo date block (TUE 14 JULY 2026), session title, meta lines, and an add-to-calendar CTA.
Preview unavailable — view the prompt below.
The prompt
Two ways to build this email in plain language. The fastest is Temway's in-editor assistant — open the chat drawer in the email editor and paste the recipe below. Or connect Claude or ChatGPT via Temway's MCP and paste it there; the agent builds the email step by step. Either way, adapt the copy and colors to your brand.
- An email is a top-to-bottom stack of blocks — the recipe follows that order.
- A
[layout]step becomes a single image (great for heroes); everything else stays live text and links. - Theme the footer to match — the recipe's last step does exactly that.
Want this exact email? Click Use this template below to clone
it into your workspace, then ask the in-editor assistant to rebrand it. Over MCP, tell
your agent to clone the Temway share 6bUvnSdtJpVv7A6E0sXbl and rebrand. For the
full model, point an MCP agent at get_concept — email-structure,
layouts-vs-emails, design-recipes.
The email a client gets right after they book with your studio: the date front and center, the essentials (where, who, how long) below it, and one button to drop it on their calendar. Organized and calendar-forward, so the meeting actually happens.
Snapshot
- Goal: confirm a booked appointment and get the client to add it to their calendar so they show up.
- Audience & tone: clients who just booked a session. Organized, professional, helpful — clear and calendar-forward.
- Palette: page
#ededed· container#ffffff· text#18181b/#707072(muted) · accent#4338ca - Font:
Tahoma, Verdana, sans-serif - Artwork: none — fully native blocks.
Build recipe
Each step is one block in the flat stack, top to bottom.
[native]= a real email block.[layout]= a free-form layout embedded as a single image.
- [native] Logo — logo. Brand mark, left-aligned.
- [native] Kicker — text. “Appointment confirmed”, fontSize: 14, color
#4338ca, left, uppercase. - [native] Headline — text. “Tuesday, 14 July at 2:00 PM”, fontSize: 28, color
#18181b, left. - [native] Body copy 1 — text. “Your strategy session with Sarah Chen is booked for sixty minutes over Google Meet.”, fontSize: 16, color
#18181b, left. - [native] Primary CTA — button. Label “Add this to your calendar”, fill
#4338ca, color#ffffff, shapeStyle: ‘0_1’, left. - [native] Body copy 2 — text. “Video call link arrives fifteen minutes before the start.”, fontSize: 16, color
#18181b, left. - [native] Body copy 3 — text. “Led by Sarah Chen, Strategy Lead.”, fontSize: 16, color
#18181b, left. - [native] Rule — divider. full-measure rule, 1px, color
#e9e9e9. - [native] Body copy 4 — text. “Need a different time? Reply to this email and we will happily find one that fits your week.”, fontSize: 16, color
#707072, left. - [native] Footer rule — divider. short (96px) rule, 1px, color
#e9e9e9. - [native] Footer social — social. Icon row, social.color
#4338ca, style circle-outline, center. - [native] Footer address — address. Postal address + unsubscribe, address.color
#707072, address.fontFamilyTahoma, Verdana, sans-serif, center.
Make it yours
- Swap the date, time, session title, and attendee for the real booking.
- Point “Add to calendar” at a real
.icslink and “Book a new time” at your scheduler. - Recolor the indigo accent to your studio’s brand.
About transactional email templates
Transactional email gets the highest open rates of any category, because recipients expect and want it — an order confirmation or shipping update gets read almost every time it lands. That makes it a branding opportunity most teams under-invest in relative to promotional email.
See all transactional templates →Why bother designing a transactional email — isn't the information all that matters?
Transactional emails have the highest open rates of any email you send, because recipients expect and want them — that makes them a real branding opportunity most teams under-invest in relative to promotional email.
What information has to be in an order confirmation email?
Order number, itemized contents, total charged, and expected delivery or next steps at minimum — the order-summary template below leads with those before anything promotional.
Can I add an upsell or review request to a transactional template?
Yes, but keep it secondary — the templates below place the transactional information first and any cross-sell or review ask below the fold, so it never competes with the confirmation itself.
Do these transactional templates work for both order and account-related events?
Yes — the collection below covers order confirmations and shipping updates as well as payment receipts and return confirmations, so both commerce- and account-triggered sends are covered.